The Axel Group is seeking a Construction Document Compliance Administrator & Office Coordinator to join our client’s team based in New York. This well-established construction and development firm has a strong track record of delivering public-sector, affordable housing, and community-focused projects throughout the region. Known for its commitment to compliance, quality execution, and collaboration with public agencies, the company specializes in managing projects funded through a variety of state, federal, and municipal programs.

The Construction Document Compliance Administrator will be responsible for managing all subcontractor certified payroll documentation, compliance tracking, and office administrative operations. This individual will play a key role in ensuring adherence to NY project requirements including HCR, Restore NY, CDBG, HHAP (OTDA), HUD programs, Section 3, MWBE, and EEO regulations. The role requires a highly organized, detail-oriented professional capable of multitasking across compliance reporting, subcontractor coordination, and office support functions.

The ideal candidate will have experience with construction compliance administration, certified payroll reporting, and public-sector project documentation. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines are essential for success in this role.

• Oversee and manage all subcontractor certified payroll documentation and compliance reporting for NY-based projects
• Coordinate weekly certified payroll submissions and prepare monthly, quarterly, and final reporting requirements
• Complete and review WH-347 and HUD 60002 forms, ensuring accuracy and timely submission
• Utilize LCP Tracker or similar software to monitor labor hours, EEO data, and compliance requirements
• Maintain and track Section 3, MWBE, and DBE goals, ensuring subcontractor and project compliance
• Compile and submit documentation for state and federally funded programs including HCR, Restore NY, CDBG, HHAP (OTDA), and HUD-related reporting
• Support implementation of EEO requirements, including data tracking, reporting, and project-specific compliance documentation
• Coordinate and maintain subcontractor compliance records, including COIs, bonding information, and contract documentation
• Assist with subcontract pre-award procedures, meetings, and project coordination with owners, housing authorities, and subcontractors
• Organize and participate in job fairs, outreach events, and community engagement initiatives tied to project requirements
• Support contract administration including change order tracking, subcontractor documentation, and compliance audits
• Oversee general office administration including ordering supplies, maintaining equipment, and coordinating workspace setup for staff
• Work closely with corporate office leadership to ensure alignment on reporting, compliance, and administrative processes
• Track and support claims processing related to legal and insurance matters as needed

Requirements:
• 3–5+ years of experience in construction administration, compliance, or office coordination (public-sector construction experience preferred)
• Strong knowledge of certified payroll processing and compliance reporting requirements
• Experience with NY state and federal funding programs such as HCR, CDBG, Restore NY, HHAP, or HUD strongly preferred
• Familiarity with Section 3, MWBE, DBE, and EEO compliance regulations
• Proficiency in Microsoft Office Suite; experience with LCP Tracker or similar compliance software strongly preferred
• Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Ability to work independently while coordinating with multiple stakeholders

Benefits:
• Competitive base salary (commensurate with experience)
• Health, dental, and vision insurance coverage
• 401(k) retirement plan with company match
• Paid Time Off (PTO) and company holidays
• Opportunity to support high-impact public-sector construction projects