The Axel Group is seeking an Administrative Coordinator to join our client’s team in Mercer County, New Jersey. Our client is a well-established electrical services firm known for delivering high-quality residential and commercial work. They pride themselves on craftsmanship, safety, and building strong, lasting customer relationships, offering a collaborative, team-oriented environment.
The Administrative Coordinator will play a key role in keeping a team and office running smoothly, managing schedules, communications, and essential paperwork. They support staff and leadership by organizing workflows, coordinating projects, and ensuring day-to-day operations are efficient and well-managed.

• Manage employee benefits, including enrollment, package distribution, and confirmation of deductions.
• Facilitate new hire onboarding, maintain employee files, update information, and audit supplemental platforms for accuracy.
• Reconcile weekly employee hours for payroll, confirm overtime with project managers, and submit approved hours.
• Oversee temporary labor subcontractors, verify hours, audit invoices, obtain approvals, and maintain supplemental platforms for additional labor.
• Monitor EZ Pass and gas card usage, identify discrepancies or unauthorized activity, and report incidents as needed.
• Maintain billing documents in Dropbox and ERP, including insurance, tax, warranties, and lien waivers.
• Review and confirm office utility bills for accuracy and proper allocation.
• Assist accounting with lien waivers and Certificates of Insurance for projects, ensuring timely execution and compliance.
• Responsibilities are flexible and may evolve based on business needs, with additional duties assigned at management’s discretion.

• Bachelor’s Degree preferred but not required
• Proven experience in administrative or office coordination roles
• Construction, or related industry, experience preferred but not required
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ERP or database systems
• Detail-oriented with strong accuracy in data entry and recordkeeping
• Ability to work independently and collaboratively in a team environment
• Experience with payroll, benefits administration, or HR-related tasks is a plus
• Strong problem-solving skills and ability to adapt to changing priorities

• Salary: $60 – 75,000
• Medical, Dental and Vision Insurance
• PTO and Paid Holidays
• 401K with employer contribution