Our client, a leading provider of commercial playground and outdoor recreational equipment, is seeking a detail-oriented and highly organized Office Administrator to join their team in Monmouth County, NJ. This role is ideal for someone who thrives in a structured environment and excels at managing documentation, compliance requirements, and invoicing processes. Comprehensive training will be provided to ensure success in all aspects of the role.

Key Responsibilities:

• Manage and complete client documentation at the time of order entry and on an ongoing basis to maintain active vendor status.
• Oversee and maintain compliance documentation, ensuring adherence to all state and local regulatory requirements.
• Collect, track, and manage subcontractor agreements and insurance certificates on an annual basis and as required by clients.
• Assist in the preparation and issuance of invoices, ensuring accuracy and completeness of all billing details.
• Monitor outstanding invoices and proactively follow up with clients regarding payment status.
• Coordinate with subcontractors and suppliers to gather required documentation for invoicing and compliance purposes.
• Maintain and update payment tracking records within the company’s CRM system (training provided).

Qualifications:

• Previous experience in office administration or a similar role is preferred.
• Strong organizational and time management skills, with the ability to handle multiple priorities and meet deadlines.
• Exceptional attention to detail, particularly in document management and financial processes.
• Strong reading comprehension skills with the ability to extract and interpret key information from documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with QuickBooks is a plus.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients, subcontractors, and internal team members.
• Ability to work both independently and collaboratively in a fast-paced environment.