Office Coordinator
Architecture & Planning
Architecture & Planning
Princeton, NJ
The Axel Group is seeking an Office Coordinator to join our client’s team out of Union County, New Jersey. This firm provides consultancy services, architecture, engineering, project controls, construction management, and compliance services to clients across the world in various market sectors.
In this role, the Office Coordinator will manage the site project office operations and support the entire project team, including internal and external partners. You will also ensure the smooth functioning of site utilities and break area facilities, maintain office supplies, and identify constraints and prepare mitigation and contingency plans.
This is a 5 day a week on site position!
Responsibilities:
Qualifications:
Benefits:
In this role, the Office Coordinator will manage the site project office operations and support the entire project team, including internal and external partners. You will also ensure the smooth functioning of site utilities and break area facilities, maintain office supplies, and identify constraints and prepare mitigation and contingency plans.
This is a 5 day a week on site position!
Responsibilities:
- Development of the project onboarding package
- Check, organize and administer conference rooms daily (organization, setup, chairs, IT equipment, white board with supplies, etc.)
- Check, organize and administer Big Room Daily
- Management of the Big Room Set up and configuration with support of the team
- Management of project supplies – ordering, receipt, stocking, invoice receipts to accounting
- Management of the project Café – supplies, equipment, and goods daily
- Management of weekly team luncheon (ordering, delivery, etc.)
- Manage overall office organization, look/presentation and cleanliness
- Support printing and displaying of team messaging, reports, and project data on a weekly/monthly basis (team provided data)
Qualifications:
- Proactive personality with strong project management skills
- Proficient in Excel, Teams, Word, PowerPoint, and Mural
- Excellent communication skills across all levels
- Strong organizational skills and ability to develop a teamwork culture
- Self-directed, motivated, and driven
- Strong emotional intelligence and forward-thinking to anticipate needs
- Relationship-building and time management skills
Benefits:
- Medical, Dental and Vision Coverage
- 401K with Employer Contribution
- Life Insurance
- Flexible Spending Plan
- Education Assistance
- PTO and Paid Holidays